| FINAL MANUSCRIPT submission [updated on August 17, 2009] |
Submission of the FINAL MANUSCRIPT is handled via EDAS system in PDF format
Guide for the final manuscript submission:
ICUMT 2009 has been registered for use of IEEE PDF eXpresst The new IEEE Xplore Requirements for PDF will be enforced as of 2009. All ICUMT conference articles submitted for inclusion in ICUMT Proceedings must adhere to the IEEE Xplore PDF specification for compatibility. IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
Steps for the final manuscript submission:
[Please be aware that at least one full registration before September 02, 2009 per accepted paper is mandatory to include the paper in the proceedings of the conference, even if the presenting author is a student. A paper without registered authors past September 02, 2009 will be withdrawn.]
1. Create your manuscript(s)
Authors should prepare a PDF file following the IEEE single-space, two-column format using at least 10 point size type. The paper must be correctly formatted to fit on U.S. "letter" size page (8.5" by 11") with at least 1" margins on all 4 sides.
Paper length limit: 8 pages
The PDF file should be prepared according to the IEEE PDF specification. The page numbers will be inserted by the conference CD-ROM producer. So please make sure not to number your pages. Do not insert any footers or headers. Do not use any PDF security features in submitted PDF files, i.e., they must be fully accessible and editable by the CD-ROM producer for numbering and other production purposes.
The IEEE LaTeX and Microsoft Word templates for US letter format, as well as related information can be found here. ICUMT 2009 doc template with copyright is here. Your IEEE-Xplore-compliant file must look like the sample file.
2. The appropriate copyright notice is to appear on the bottom of the first page of your paper
For papers in which all authors are employed by the US government, the notice is: U.S. Government work not
protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, Australia), the notice is:
978-1-4244-3941-6/09/$25.00 ©2009 Crown
For all other papers the notice is: 9781-4244-3941-6/09/$25.00 ©2009 IEEE
3. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
4. Create IEEE PDF eXpress account (see "Procedure for PDF eXpress log in " below)
5. Upload source file(s) for Conversion; and/or PDF(s) for Checking
6. Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support.
7. Submit the final, IEEE Xplore-compatible PDF(s) to the ICUMT 2009. Please note: uploading a paper to IEEE PDF eXpress is not the same as submitting the paper to the symposium. You will still need to upload the checked PDF with final manuscript to EDAS.
Procedure for PDF eXpress log in
1. Go to IEEE PDF eXpress: http://www.pdf-express.org/
Conference ID: icumt09x
2. For each conference paper, click "Create New Title"
3. Enter identifying text for the paper (title is recommended but not required)
4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload. If you have your final manuscript in Latex you might need to upload archive including all support files like images etc.*
6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed
IEEE PDF eXpress converts the following file types to PDF:Rich Text Format, Freelance, (La)TeX (DVI and all support files required)*, PageMaker, FrameMaker, QuarkXpress*, Word Pro, Microsoft Word, WordPerfect.
*For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.
IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).